Setting up your Year Group

Setting up your Year Group

The Cohorts page gives an overview of the data currently in the system. Until you have imported your basic student data using the + Year Group wizard, you will not be able to add prior attainment, and you will only be able to add teaching sets and personalised targets once you have imported your prior attainment. This is referred to as the Year Group summary bar, seen partly populated below.

19.20_YG.PNG

Setting up your Year Group

To begin adding your Student Information, please click on the + Add Year Group to launch the Import Student Data wizard. Student data is fundamental to your Alps analysis and you should only need to import this once each year.

If you need to make any edits – adding or removing a student for example – you can do this at any time throughout the year using the Students page. You can also edit the details you import for your students, such as disadvantage data. Our article on Editing Student Data shows how to make edits to your imported data.

add_YG.png

 Select Student Group

The first wizard step asks you to specify the Academic Year and Year Group of your students. This should be the Academic Year in which the students are currently enrolled, rather than academic year they will complete their qualifications.

If you have entered data into the previous Academic Year using the new version of Connect Data, you may be able to use auto roll-over. If you need to make any amends, you can do so from the Students screen.

19.20.PNG

Prepare Data

When using the column mapping screen, you can create custom columns that your colleagues will be able to use in Connect Interactive. If you have custom columns, map your column to New Custom Column, name your column and Save.

You can import some/all of your prior attainment scores during the Student Data Import wizard, in which case the percentage of students with prior attainment will appear on the Cohort screen once you have completed the wizard. Alternatively, use the Import Prior Attainment wizard to import using a Key to Success file (KS4 in England), WNT Calculator (KS4 in Wales) or the GCSE Score Calculator (KS5 imports).

PA.PNG

During your import, the following articles may also be of use:

 

    • Related Articles

    • Adding custom columns

      Adding custom columns to your Student Information allows your colleagues to filter by categories that you define. As standard, Alps allows the import of Disadvantage, Ethnicity and Gender columns, with categories that we define and that are ...
    • Managing Custom Columns

      In Connect Data, we have now added a section underneath the Connect Data Settings that will allow you to edit and delete custom columns that you have imported via the student data import wizard.  For guidance on importing custom columns, please click ...
    • Editing student data

      This article will show you how to make edits to the student data you have imported. You can make edits individually, using the Edit Student screen, or in bulk, using either merge or overwrite. Editing individual students Bulk updates – merge and ...
    • Add Teaching Data

      If you do not wish to analyse your data by teaching set, then you do not need to import this data. If you are subscribing to Connect Interactive however, we encourage you to submit your teaching sets to get as much as you can from your analysis. The ...
    • Roll-over Student Details

      This article will give details of how you can use our Auto Roll-over tool to move your Year Groups from one to the next, saving you time when creating your Cohorts. What is roll-over? If you have 2019/20 data, you can roll-over the data for these ...